Chapter 6: Never Drop a Ball Again — Rachel Holt

In this chapter

Why Smart People Drop Balls
AI as Your Follow-Up System
The Weekly Review That Takes 15 Minutes
Recovering Gracefully When You Do Miss Something

Tools mentioned in this chapter

Slack

Team communication with AI-assisted summaries

Descript

Transcribe and summarize meetings automatically

ChatGPT

Extract action items and track open commitments

Claude

Weekly review and priority sorting

Prompts to use

Click any prompt to expand it, then copy and paste directly into your AI tool. Replace the bracketed placeholders with your specifics.

Here are my raw notes from a meeting: [paste]. Extract all action items with owners, decisions made, open questions, and anything I personally committed to.

Here are my open items: [list]. What's urgent vs. feels urgent? What's been sitting too long? What should I move, delegate, or drop? What are my top three for next week?

I forgot to [what you forgot] for [person]. Help me write a brief message that acknowledges it without over-apologizing and gets things moving again.

I want to track commitments I make to other people so nothing falls through. Design a simple weekly tracking template I can maintain in under 5 minutes per day.

I need to delegate [task] to [person]. They are [describe their experience]. Write a clear brief: what needs to be done, why it matters, what good looks like, and the deadline.

Can't find the right prompt?

Ask your AI tool to write one for you:

"I need to [describe your goal in one sentence]. Write me a clear, specific prompt I can use to get the best possible result from an AI assistant."

View full prompt library →

Video tutorials

Curated videos to go deeper on the topics in this chapter.

Get the book

Productivity for Women

By Rachel Holt — Available in Kindle and paperback

Kindle — $9.99 Paperback — $17.99

← Chapter 5 Chapter 7 →