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Chapter 7 of 15

Communication & Meetings

How to use AI to prepare better, run tighter meetings, and communicate with more clarity and confidence.

In this chapter

Tools mentioned in this chapter

Descript

Transcribe, edit, and summarize meeting recordings

Otter.ai

Real-time meeting transcription and AI summaries

Fireflies.ai

AI meeting recorder and action item extractor

Slack

AI-assisted team communication

Prompts to use

Click any prompt to expand it, then copy and paste directly into your AI tool. Replace the bracketed placeholders with your specifics.

I have a meeting in [X] about [topic] with [attendees]. My goal: [what you want]. Give me two questions to ask and one thing to watch for.
Here are my rough notes: [paste]. Give me a clean summary with decisions, action items with owners, and open questions. One page max.
I want to propose [idea] to [person who decides]. They care most about [their priorities]. Frame this so it leads with what matters to them and anticipates the main objection.
Write a concise status update for [project] for [audience: team / executive / client]. Cover: where we are, what's next, any blockers. Tone: [confident / cautious / energizing].
My recurring [weekly/monthly] meeting on [topic] has become unfocused. Here's the current format: [describe]. Redesign it — or replace it with an async alternative that takes less of everyone's time.

Can't find the right prompt?

Ask your AI tool to write one for you:

"I need to [describe your goal in one sentence]. Write me a clear, specific prompt I can use to get the best possible result from an AI assistant."
View full prompt library →

Video tutorials

Curated videos to go deeper on the topics in this chapter.

Get the book

Productivity for Women

By Rachel Holt — Available in Kindle and paperback

Kindle — $9.99 Paperback — $17.99
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